Streamlined Payroll & Pension Solution for the Education Sector
Our software has been founded by a Multi-Academy Trust Finance & Payroll Professional. Simplifying payroll & pension reporting for in-house processing.
Subscribe……That’s right. No contracts, subscribe monthly.
Unique AcadaFix Services
Monthly Subscriptions
At AcadaFix, we are sure you will appreciate our sector specific payroll and pension functions, which come with no long-term commitments or hidden charges. Subscribe monthly and cancel if you wish. Here at AcadaFix, we are confident that our software will be your solution and therefore have no desire to lock our customers into contracts.
Credits
AcadaFix has been developed to be user friendly with easy-to-follow workflows and key information explained and supported by our built in AI. Credits can be purchased for further assistance, from onboarding to personalised reporting template design. We are here to support.
Employee Self-Serve
At AcadaFix, we know that letting employees handle their own payroll, saves time and reduces errors. Our system enables staff to directly communicate, report problems early, submit timesheets and claim expenses for approval, streamlining payroll management.
Bureau Support
Managing payroll in schools can be complex, especially when key staff are unavailable. That’s why we are ready to help – simply use your credits and our experts will step in to keep things running smoothly. No retainer fees necessary.
Built for Accuracy.
Engineered for Compliance.
AcadaFix meets the highest standards for payroll, pensions, HMRC compliance, reporting and data security - giving MATs confidence from day one.
HMRC RTI Compatible
FPS & EPS automation built into every payrun.
TPS & LGPS Pension Rules Built In
Accurate contribution calculations for teachers and support staff.
BACS-Ready Payroll Files
Generate fully compliant BACS files.
Multi-Role Payroll Logic
Purpose-built for MAT employees with multiple roles.
Auto-Enrolment Compliance
Staging dates and re-declaration handled at MAT or school level.
GDPR & Secure Data Handling
UK-first data protection built into the platform.
Audit-Ready Workflow Engine
Full payroll change tracking and approval visibility.
Payroll systems weren’t built for Multi-Academy Trusts.
MAT payroll is uniquely complex — but legacy systems treat every school like a standalone company.
The result? Errors, rework, and endless manual checks.
Multi-Role employees confuse legacy payroll tools
Teachers and support staff with multiple roles cause pension errors.
01
Pension contributions miscalculate too often
TPS & LGPS verifications aren’t built into traditional payroll systems.
02
Backpay for amended contracts & ended roles often omitted
Systems calculate from present contract information, unable to include past events.
03
Payroll teams are forced to verify in spreadsheets
Manual checks, correction cycles and re-keying data waste hours every month.
04
Essential DfE specific reporting not supported
Manual manipulation of data required for standard annual reporting.
05
AcadaFix was created because MAT payroll teams are fixing the same errors every month and continually utilising workarounds, which should not be necessary in 2026.
The payroll system designed
around how MATs actually work.
AcadaFix handles MAT structures, schools and education providers with multiple roles and pensions. So payroll and pension reporting is accurate the first time, every time.
Multi-Role Employee’s, Built In
MAT-Level Payruns & Visibility
Accurate TPS & LGPS Pensions
HMRC Compliance by Default
Multi-Role Employee’s, Built In
Teachers, support staff, or dual roles — every contract is handled separately and precisely.
- No more manual adjustments or separate calculations.
A modern payroll workflow for modern Multi-Academy Trusts.
Acadafix brings structure, automation and clarity to MAT payroll — so teams can run accurate payruns without spreadsheets or patch-ups.
Create your MAT and schools
Set up your trust structure once; AcadaFix links PAYE, pensions and bank details intelligently.
Schools can inherit settings automatically or use their own scheme.
Add employees and their roles
Set up your employees with ease; single-role, multi-role and even cross-school allocated.
Every contract becomes a role, with it's location pension contribution rate allocated.
Run payroll with full visibility
Simplified workflow permissions allocation to review variances, approve payruns, generate BACS files and send RTI submissions directly to HMRC.
Errors are flagged before they reach HMRC or Pension Providers.
Everything MAT payroll teams need. Nothing they don’t.
AcadaFix includes all the essential tools required to run accurate, compliant payroll across every school in your trust — without the clutter of legacy systems.
Easily Manage Onboarding
01
No more chasing paperwork across schools.
Pay Scales & Spine Points
02
Automate pay progression and reduce manual updates.
Holiday Pay & Absence Integration
03
Absences flow directly into payroll.
TPS & LGPS Pension Automation
04
Accurate calculations for contributions, tiers and adjustments.
Audit Trails & Approval Workflows
05
Every change is tracked — who did what, when and why.
Reports & MAT-Wide Analytics
06
View pay totals, variances, school trends and exception reporting.
Accuracy you can rely on. Compliance you can trust.
AcadaFix is built to meet the payroll, pension and reporting requirements of UK Multi-Academy Trusts — with automated checks, audit trails and RTI-ready workflows.
HMRC RTI Compliance (FPS & EPS)
01
Potential errors are flagged before a file is sent.
TPS & LGPS Pension Accuracy
02
Pension Scheme rules built into the calculation engine, with validation. Eliminates contribution errors and correction cycles.
Pension Auto-Enrolment
03
Supports MAT-wide and school-level re-declaration dates, including auto-enrolment criteria.
BACS-Ready Payroll Files
04
Generate fully compliant BACS files. Works with MAT or school-level banking settings.
Audit Trails & Governance Controls
05
Every payroll change is logged with who, what, when and why. Meets MAT accountability and financial governance standards.
Secure by Design (GDPR & UK Data Security)
06
Data encrypted, access-controlled and stored securely. Built to protect sensitive staff information across trusts.
Designed with real MAT payroll
experience at it's core.
AcadaFix was shaped by a CIPP education payroll professional who has years of experience processing school and MAT payruns — ensuring the system solves real operational challenges and software inadequacies.
Most payroll systems were built for corporate companies, then retrofitted for schools. AcadaFix is different. Created by a fellow MAT professional for the education sector.
This means every workflow is practical real-world, and shaped by genuine MAT needs — not assumptions.
It was created with direct input from a senior MAT payroll specialist who has spent years dealing with:
- Multi-job employees
- Pension discrepancies
- HMRC corrections
- Manual spreadsheets
- Cross-school complexities
Helpful resources for MAT finance
and payroll teams.
Guides created to support schools and trusts with payroll, pensions and compliance.
Common payroll acronyms
UK Payroll & Payslip Abbreviations A-Z. A glossary of payroll terms and acronyms can be found by clicking on this section.
Understanding your payslip
Are you confused by payslip jargon and abbreviations? Use this interactive tool to help you understand what your payslip means.
Budget Updates
Our centralised place for all the latest news and analysis following each government budget. You can access the links to the most recent, and all previously added budget information here.
Ready to modernise payroll
across your MAT?
See how AcadaFix brings accuracy, compliance and visibility to every school in your trust.
