Shared Services &
Bureau Support

Empower Your MAT to Lead: Launch Your Own Shared Services Hub

Is your Multi-Academy Trust (MAT) ready to turn operational excellence into a collaborative advantage? Most payroll systems are built for single entities, but AcadaFix is engineered for the visionary MAT.

Our platform doesn't just manage your payroll; it provides the infrastructure for you to act as a high-performing service bureau for other Trusts, streamlining costs and professionalising central services across the educational sector.

Why "Shared Services" is the Future of Education Finance

In a landscape of tightening budgets, efficiency and collaboration is the only way forward. By offering payroll as a shared service, your MAT can:

Generate Sustainable Revenue

Offset your central team overheads by providing expert payroll services to partnering Trusts.

Standardise Compliance

Ensure every school in your network meets HMRC, LGPS and TPS requirements.

Scale Without Friction

Add new academies or external Trusts to your platform in clicks, not months, without exponentially increasing headcount.

The Shared Services Power Suite

We’ve built the tools that allow one central team to manage thousands of employees across multiple legal entities with total clarity.

Feature	How it Empowers Your MAT
Multi-Entity Architecture	Manage unlimited Trusts from a single dashboard with secure data storage and unique data permission for total GDPR security.
Automated TPS & LGPS	In the education sector, an error in a pension return isn't just a mistake, it’s a potential multi-year audit headache. Our software offers built-in logic for complex pensions ensuring your clients are always compliant.
"Bureau-Style" Permissions	Give partnering Trusts "View-Only" access or local data entry rights while you retain central control.
White-Label Reporting	Deliver professional, branded payslips and financial reports that carry your MAT’s branding.

Precision Technology for Education Pay Scales

Education payroll isn't standard business payroll. We handle the "educational nuances" that trip up generic systems:

Term-Time Only (TTO) Calculations

Automated pro-rata formulas that eliminate manual spreadsheet errors for support staff.

Back-Pay Management

Effortlessly handle retrospective pay rises and increments across complex NJC and STPCD scales.

Integrated HR & Finance

Sync data seamlessly with your existing MIS and accounting software (like SIMs, Arbor, Bromcom, Sage & PSF) to eliminate double entry.

Turn Your Back-Office into a Value-Center:
Take the Lead in Collaborative Education

Your expertise is a resource. Our software is the engine. Together, we can make education finance more efficient, one payslip at a time.

Looking for a Partner?
Join an Established Hub

Strength in Numbers: Let Us Connect You

Not every Trust wants to become a payroll provider, many simply want the peace of mind that comes with expert, sector-specific oversight. If you are looking to outsource the complexity of payroll while retaining full visibility, AcadaFix can bridge the gap.

Through our network of "Power MATs," we can introduce you to established Shared Services Hubs already using our platform to deliver gold-standard payroll services.

Why Join an Existing Shared Services Hub?

By integrating your payroll into a partner MAT’s hub, you gain more than just AcadaFix software; you gain a professional alliance:

Reduced Overhead

Benefit from the economies of scale that come with a centralised central team.

Expert Oversight

Your payroll is managed by education finance specialists who understand the intricacies of the STPCD and NJC inside out.

Plug-and-Play Compliance

Immediately inherit the rigorous TPS and LGPS compliance workflows already built into the host's AcadaFix environment.

Focus on Outcomes

Free your leadership team from back-office administration so they can focus on what matters most: teaching and learning.

How the Introduction Works

We act as the matchmaker. We look at your Trust’s size, location and specific requirements and connect you with a lead MAT whose Shared Service Hub is the perfect cultural and technical fit.

No referral fees, we simply encourage MATs and Education Providers to form alliances, working together for the best outcomes for those we serve.

"We wanted the power of AcadaFix technology, but didn't have the internal capacity to manage it. Being introduced to a partner Hub through the AcadaFix network will be a game-changer for our operational stability."

Ready to find your partner?

Let us make the introduction. If you’re interested in joining a Shared Services Hub, or if you'd like to learn more about how our network operates, get in touch today.

Connect With Us

The Bureau’s Edge: Delivering Gold-Standard Payroll to the Education Sector

As a payroll bureau, your reputation is built on accuracy and reliability. But when it comes to the education sector, "standard" commercial payroll isn't enough. From multi-post contracts to complex pension reporting, schools require a level of granularity that standard systems simply don't provide.

To win and retain Multi-Academy Trusts (MATs) and schools, you need a platform that masters the complexities of Teacher Pensions, LGPS and fragmented pay scales. Using a sector-specific platform isn't just a preference, it’s a risk-management necessity.

AcadaFix is the high-performance engine that turns your bureau into a specialist education powerhouse.

Why Education Payroll is Different (And Why You’ll Win)

Generic payroll software creates manual work for your team and risk for your clients. Our platform automates the "education nuances," allowing you to offer a premium, error-free service that generalist bureaus simply can’t match.

Pensions Without the Panic

Fully automated MCR (Monthly Contributions Reconciliation) and MDC for Teachers’ Pensions. No more manual spreadsheets; just clean, validated files ready for upload.

The "Multi-Post" Mastery

Schools often employ one person in two roles (e.g., a Teaching Assistant and a Midday Supervisor). We handle split costs, different pay scales, and multiple pension treatments on a single, clear payslip.

Automated Pay Spines

We template STPCD and NJC pay scales directly into our system. When national pay awards are announced, you can apply updates across your entire school portfolio with one click.

Efficiency Tools for the Modern Bureau

We didn't just build this for schools; we built it for the people running the payroll. Our Bureau Dashboard gives you a bird's-eye view of your entire educational portfolio.

Feature	Your Competitive Advantage
Bulk Variation Processing	Review thousands of overtime claims or sickness absences across multiple schools in seconds.
White-Label Branding	Give MATs and Schools their own access permissions to approve runs and download reports, with your own branding.
Automated "Term-Time Only"	Our built-in pro-rata engine calculates complex TTO salaries accurately, every time.
Workforce Census Ready	Generate the data required for the annual School Workforce Census automatically, saving your clients weeks of work.

Security That Schools Demand

In education, data security is non-negotiable. AcadaFix provides enterprise-grade protection that gives School Business Managers and Trust Boards total peace of mind.

ISO 27001 Certified Environment

Your clients' sensitive data is hosted in a high-security, UK-based cloud.

Granular Permissions

Control exactly what school staff can see and do within the portal.

Secure Document Delivery

Encrypted employee access for payslips and P60s, reducing the GDPR risk of printed or emailed documents.

Scale Your Bureau, Not Your Stress

The biggest barrier to growing a bureau is the manual "check and correct" time. By automating the hardest parts of school payroll, the pensions and the pay scales, AcadaFix allows your existing team to multiply the volume of school clients without increasing your overhead.

Ready to thrive in the education market?

Don't just process payroll. Provide a strategic service that MATs and schools can't live without.

Shared Services & Bureau Support